Information
Position: Administrator Manager
Country: Iraq
Location: Mosul with field visits to Erbil, Sinjar Rabeea, Tilkaif and Tikrit
Duration: 03 months (renewable depending on funding)
Starting date: ASAP
Place in the org. Chart: Under direct day to day supervision of Ninewa Field Coordinator and functional management of the Finance, HR and Administration Coordinator
Conditions: Salaried contract, gross monthly salary from €1’900 to €2’600 depending on experience, monthly per diem 650 USD, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission, break every 3 months. Non-family duty station
More information on www.trianglegh.org, under "JOBS".
Presentation of TGH
"Actor in a sustainable and shared solidarity"
Founded in 1994, TGH is a French international solidarity organization based in Lyon. The association designs and implements emergency, rehabilitation and development programs in the following sectors: water, hygiene and sanitation, civil engineering, food security and rural development, education and psychosocial. TGH is currently operating in 10 countries in Africa, Asia, Europe and the Middle East.
Context
There are 2.5 million people in need and 961 thousand people in acute need in Iraq (HNO 2022), including IDPs and returnees.
The defeat of ISIS’s last remaining strongholds left ground for reconstruction and IDPs’ slow and unplanned return to their home villages and cities. However, in places such as West Mosul and other large areas that underwent severe destruction and where services are lacking, returns face structural limits (lack of livelihoods and public services, destroyed or damaged housing, lack of social cohesion).
Iraq’s social and political landscape has changed drastically after the unprecedented demonstrations in October 2019 that led to the formation of a new government, the Covid-19 induced health and economic crises, and the escalation of power both at a regional and international level. Strong tensions between military and political actors exacerbated and attacks targeting US missions in Iraq become more and more frequent. In February 2022, Iraq’s parliament indefinitely postponed the presidential election after most major political blocs boycotted the vote.
Sectarian tensions remain high, while military groups contribute to the political shaping of the areas retaken from ISIS. Despite its defeat, ISIS reappear across the country and sleeping cells conduct frequent attacks and ambushes.
Presentation of TGH mission
TGH used to be active in the Iraqi Kurdistan Region and in Baghdad between 1995 and 2006. In 2013, TGH came back to Iraq to respond to the needs of new Syrian refugees.
Currently, TGH provides a comprehensive set of child protection activities: social accompaniment, psychosocial support for vulnerable children and their families, parenting sessions, etc. At the same time, TGH is committed to building the capacity of local actors involved in child protection (training/coaching of social workers, training of trainers, etc.), in line with the strategy of localization of aid and sustainability of action. Finally, TGH provides skills training to youth to strengthen their livelihoods, resilience and employability. This includes access to digital and entrepreneurial skills development sessions, work-based learning opportunities, and scholarships to launch their businesses.
In addition, TGH implements programs to strengthen the Food Security and Livelihoods of populations affected by the destruction of fields and production factors in agricultural areas, as well as by the measures taken in response to the Covid-19 crisis. TGH contributes to the rehabilitation of infrastructure necessary for local agricultural activities, access to production factors and inputs, and the improvement of the health and growth of livestock. These actions are part of a dynamic of reconstruction and revival of agricultural economic activity, in order to support the return of the population, their autonomy and the stabilization of the impacted areas.
TGH’s coordination office is in office in Erbil and sub-offices in Mosul, Sinjar, Dohuk and Sulaymaniyah. A new office will open in Tikrit during the first half of 2022.
Ongoing interventions
- TGH is implementing a 3-year (2019-2022) food security and livelihood project in consortium with two partners in Hamdaniyah district. This project is currently working with farmers, exploring value chains, supporting animal health programs and microfinance (through implementing partner). The second phase of this project has started in March 2022 and will continue for 34 additional months.
- In the Kurdistan Region, TGH has providing institutional support and capacity-building to the Ministry of Labor and Social Affairs and the three Directorates of Social Affairs of Erbil, Dohuk and Sulaymaniyah governorates since 2017. In 2019, this project expanded to Ninewa and is currently still ongoing.
- In Ninewa and Sulaymaniyah, TGH is implementing child protection (CP) and legal services to conflict affected communities, while strengthening community base mechanisms of risks prevention and response in collaboration with two local NGOs.
- In Duhok, TGH is supporting a Youth Center through provision of trainings to adolescents and young people to develop skills to enter the labor market, gain life skills, develop digital tools and critical thinking skills, in order to become responsible citizens in their communities and access livelihood opportunities.
- Since 2019, TGH has been working in Sinjar to support agricultural recovery. Our current project aims at improving the livelihoods of vulnerable rural and peri-urban families by strengthening food security and boosting agricultural income generating activities.
A note about TGH project management: While restrictions related to Covid-19 pandemic are slowly reducing, access to a number of locations controlled by the GoI might continue to be restricted and could translate into a number of activities being managed at a distance with new arrangements and set-ups to put in place.
Job description
The admin manager ensures the functioning of the administration, the good management of funds and human resources for the activities implemented in the Ninewa Governorate. She/he works under the day to day responsibility of the Field Coordinator (FC) and in collaboration with the Finance, HR and Administration Coordinator based in Erbil. She/he supervises the administrative team in Mosul: 1 admin officer.
FINANCE
- Ensure the proper use of funds, in accordance with the funding contracts, in compliance with internal procedures and donor rules
- Manage and monitor budgets
- Participate in the elaboration of new budgets
- Supervises the management of the cash registers and expenses
- Finalise and check the base's accountancy before sending it to the Finance, HR and administration Coordinator
- Manage the base's treasury and prepare supply requests
- Provide financial and administrative management tools to project managers and the FC
- Prepare and support project audits
- Improve financial and payment procedures as necessary in conjunction with the FC and the Finance, HR and administration Coordinator
- Financial management of logistics: estimating needs for projects and monthly forecasts
ADMINISTRATION
- Ensuring that accounting and administrative documents are properly archived and organising their dispatch to the capital
- Establish and/or validate all contracts administratively: purchase contract, service provision contract, training contract, etc
- Supervise monthly the taxes related to our activities and their payment
- Participate in the application of TGH purchasing procedures
- Ensuring that suppliers comply with contract clauses
- Ensure the legal and regulatory framework of the base's activities
HUMAN RESSOURCES
- Recruit (if required), train and supervise the administrative team
- Participate in the elaboration of job profiles with the operational teams and coordinate all recruitments at the base level, in agreement with the Finance, HR and administration Coordinator and deputy HR
- Centralise monthly salary data for validation by the Finance, HR and administration Coordinator
- Prepare and monitor the payment of social security contributions
- Ensure the proper application of the policy defined by TGH for the management of national staff (recruitment, promotion, evaluation, discipline, etc.);
- Ensure compliance with Iraqi labour law
This list of responsibilities could be modified according to the needs in the field.
Security, working and living conditions
Despite the unstable political context in Iraq and KRI, the KRI region is generally safe and current TGH areas of operation in Federal Iraq are considered safe.
Erbil city is safe, and there are no restrictions of movement within the city. Much entertainment is available such as restaurants, sport centres, parks, supermarkets, cinema etc. Trips to the countryside are possible at weekends with prior validation by Country Director. Security rules may be revised according to the evolution of the context.
Working and living conditions in Erbil are good. Communication means are satisfying (efficient internet, international phones). The office is separated from the guesthouses. Individual rooms are available for each expatriate.
Operations in Dohuk, Suleymaniya are subject to the same security condition as for Erbil.
Profil
Educational background and experiences
- Training in financial management and/or human resources management. Bioforce training appreciated
- At least 2 years of experience in the field with a humanitarian NGO as administrator manager
Skills
- Accounting / financial / HR management skills
- Good budget management
- Good knowledge of the humanitarian environment (NGOs, IOs, EU...)
- Excellent command of IT tools (including Excel and Word), knowledge of SAGA is an asset
- Ability to set up and deliver training courses
- Good writing skills in English – Arabic is a strong asset
Personal Qualities
- Strong interpersonal skills and commitment to humanitarian principles
- Organized, diplomatic and pro-active approach
- Adaptability, autonomy, rigor, resilience to stress
- Good leadership