Position: Project Manager (multi-sectoral)
Country: Sudan - The position is based in Khartoum with frequent travels, as security permits, to Geneina, and to TGH bases across West Darfur.
Duration: Eight (8) months – starting ASAP, renewable based on availability of funds
Place in the org. Chart: Under the direct responsibility of the Geneina Field Coordinator with technical responsibility linked to the WASH Head of Programs.
Conditions: Salaried contract, gross monthly salary from €1’900 to €2’600 depending on experience, monthly per diem €600, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission, break every 3 months.
More information on www.trianglegh.org, under "JOBS".
Presentation of TGH
"Actor in a sustainable and shared solidarity"
Founded in 1994, TGH is a French international solidarity organization based in Lyon. The association designs and implements emergency, rehabilitation and development programs in the following sectors: water, hygiene and sanitation, civil engineering, food security and rural development, socio-educational and psychosocial. TGH is currently operating in 10 countries in Africa, Asia, Europe and the Middle East.
TGH is present in Sudan since September 2003, and opened its first project for the victims of the Darfur crisis in one of the IDPs camp in West Darfur (Riyad camp of Geneina) in June 2004.
TGH has since extended its activities in West Darfur and Central Darfur, implementing its projects through operational bases (Geneina in West Darfur; Um Dukhun, Golo and Zalingei in Central Darfur). In addition, in 2020 TGH opened a new base in South Kordofan (Al Abassiya). All projects are coordinated from the Khartoum main office. TGH works in the fields of water and sanitation, hygiene promotion, NFIs/Shelters, education, food security and livelihood and would like to develop his integrated protection (child protection) component.
As a targeted nexus country, TGH’s strategy in Sudan consists of ensuring continued responses to humanitarian emergencies as they arise (flooding, conflict); but also to shift and expand development-oriented programming. Key program areas for further development are TGH’s FSL programs, along with Education and Child Protection; while maintaining TGH’s presence as a WASH sector leader.
Ongoing operations include:
- The strengthening of food security and livelihood, through distribution of agricultural inputs, promotion of farming best practices, sustainable natural resources management, development of income generating activities and community peacebuilding.
- Construction and rehabilitation of water supply systems and sanitation services, hygiene promotion and capacity building of community based committees and local authorities in WASH services sustainable management.
- Emergency assistance to people affected by population displacement and natural disasters (provision of Non Food Items- NFI, safe water facilities, emergency sanitation and hygiene promotion for disease control, provision of dignity kits for women and girls).
- Supporting the improvement of the education environment through local educational actors capacity-building, distribution of small equipment and educational material, rehabilitation of education facilities.
TGH is currently funded in Sudan by a set of different donors: ECHO, IOM (RRF), CDCs and CIAA.
Presentation of the project
TGH’s intervention is part of SHF’s 2022 Sub-national Conflict and Dry-Spell response plan through the Reserve for Emergencies (RfE). The objective of this project is to address the most acute needs resulting from conflict and drought in West Darfur, more particularly in Kereneik and Sirba, through the provision of life-saving services. The intervention focuses on conflict and drought-affected communities in Kereneik and Sirba. The response projects aims to 1) provide 3,200 households (IDPs and host communities) in Kereneik town with safe, dignified and equitable access to emergency shelter, 2) provide direct and indirect Child Protection support to 30,896 highly vulnerable children in Kereneik locality and 3) provide 6,700 people (including 925 nomads) with safe and equitable access to WASH services in Sirba.
The Project Manager works under the responsibility and functional supervision of the Geneina Field Coordinator with technical inputs from the WASH Head of Programs. The PM is also in contact with the Sudan Head of Programs and HQ technical departments.
General Assignment: They are responsible for managing the overall activities, ensuring proper implementation, supervision, monitoring, reporting and budget follow-up. The Project Manager is responsible, in coordination with the Head of WASH Programs and the Geneina Field Coordinator for managing the HR dedicated to the project. Some representation and liaison with government line bureaus and humanitarian actors will also be expected.
- Coordinates with the Heads Programs to develop and implement a response to assessed needs, in accordance with the country program strategic plan.
- Responsible for oversight of the technical aspects of the implementation and coordination of the project, with support of Sudan technical team and HQ technical support.
- Ensures that the project is implemented in a timely and professional manner, according to established objectives, goals, and indicators and in line with donor requirements and beneficiary needs.
- Develop, implement and monitor the work plan, ensuring that activities reflect the commitments TGH made to the donor and the community.
- Takes part in the Sudan Country Strategy Action Plan implementation commitments and reports on milestones
- Supports WASH teams in technical designs, development of cost estimates, technical specifications and overall documentation packaging for all WASH infrastructure and hygiene behaviour change and community engagement activities.
- Updates monitoring and planning tools, allowing to measure the progress, quality and impact of projects, to alert in case of slippage and to take corrective actions if necessary.
- Capitalizes on information related to the project in order to justify activities to donors: donation certificates, completion certificates, training certificates, payment receipts....
- Regularly assess needs and evaluate opportunities in order to adapt the response provided by TGH and anticipate new projects
- Oversees partnerships with local NGOs in the framework of the project
- Ensures that all project activities are delivered within acceptable budget thresholds.
- Supports project teams in developing spending plans and tracking these against actual spending monthly.
- Monitors Budget vs. Actual expenditure for the project monthly. Ensuring timely corrective action is taken to address any variances from planned expenditure schedule.
- Participates in Grant Management Meetings and ensure resulting actions are followed up.
- Supports implementation and monitoring of PSEA (Prevention of Sexual Exploitation and Abuse) in the project.
- Ensure program teams facilitate awareness campaigns on PSEA to affected populations and local communities, the standards of conduct expected of TGH staff and partners, and the various mechanisms for reporting abuses or concerns related to PSEA, including contact information.
Project Knowledge Creation
- Contributes to the project knowledge creation through the writing of activity sheets, design of relevant documentations, with the support of the Heads of Programs & HQ Technical Departments particularly focussed on WASH sector.
- Carries out regular analysis of the relevance of the project scheme and suggests adaptation when needed.
Logistics and administration
- Determines the Logistics (procurements; purchase, vehicles, etc.), Administrative and Financial needs related to the project (recruitments, payments, cash requests, etc.)
- Prepares technical parts of tendering documents, participates in the follow up tendering process, prepares purchase requests and gives acceptance of payment.
- Follows the expenses related to project activities and crosscheck with the administration department on a monthly basis.
- Ensures that logistical, administrative and financial procedures linked to the project implementation are established and alerts their supervisor and relevant stakeholders if gaps are observed so that corrective action may be taken.
- Follows up on all requested supplies by project team
- Is involved in the recruitment of the project team under their management.
- Ensures that the administrative HR management of their team (daily attendance, leaves management) is well done in collaboration with the HR department.
- Conducts project staff meetings on a regular basis and ensures good communication and coordination within the project team and with relevant project stakeholders.
- Ensures that their team complies with TGH internal rules and takes disciplinary action when needed.
- Provides project staff with an up-to-date job description, performance objectives, a needs-based competency-building plan and regular performance appraisals of all staff they are supervising.
- Responsible for facilitating the competency and capacity-building of project team.
- Plans, manages and supervises the work of the team.
- Support and monitor that the conduct of TGH staff respects PSEA guidelines.
- Participates in monthly internal coordination meetings and communicates regularly with the Heads of Programs and the Field Coordinator.
- Communicates regularly with Head of Programs, the WASH Head of Programs and the HQ Technical Departments on the project evolution, the technical problems faced; the potential risks and proposes solutions.
- Providing relevant communication on the project (pictures, video, success stories etc.).
- Updates and disseminates internal project monitoring tools (monitoring of activities, purchases, expenses, ToRs and mission reports, monthly reports, evaluation reports, etc.)
Representation and external coordination
- Represents TGH as required with donors, partners, local authorities (Department of Water Resources, Mayors, etc.) and stakeholders involved in the implementation of the project.
- Maintains good relationships with other UN and NGO actors.
- Ensures regular presence in project-relevant sector meetings.
Reporting and MEAL
- Writes donor narrative reports and internal reports, including monthly updates of the project.
- Responsible for gathering data and data analysis to report on contractual indicators in coordination with MEAL Manager
- Conducts, supervises and writes needs assessment reports in coordination with MEAL Manager.
- Participates in the development of new interventions based on identified needs.
- Participates in the writing of concept note and projects proposals as requested.
- Participates in Sudan Country Strategy development.
- Identifies potential local partners (NGOs) and participates in building relationships with new partners and maintaining partnerships with existing partners.
- Contributes to ensuring compliance with safety rules at project sites and transmits all information relating to safety concerns to the field coordinator.
- She/he ensures the application of security instructions on the base and by the teams deployed in the field
These responsibilities may be reviewed as field requirements change.
Security, working and living conditions
- The Project Manager Position holder will be based in Geneina, the capital of West Darfur State. TGH has an office and a guesthouse together. International staff will live in the TGH compound. The compound has electric power supplied by the government and backed up generator. Internet services also available. The compound has a moderate place to cook food, and shower room.
- There is a cook/cleaner on hand and meals are prepared daily during working days. Meals are usually shared, but expat can cook if they prefer. Geneina has options for local restaurants and tea shops. The markets are accessible on weeks, and can be traversed on foot in the company of local staff.
- The Project Manager will also spend time in the West Darfur bases of TGH. In all locations the guest house is combined in the TGH compound with the office. All have simple living conditions, however some with more amenities (shower). All bases are supported by a generator, some have solar installations; however at times connectivity and electricity can be intermittent.
- Security situation in Darfur is very variable from place to place and period. Field-visits are authorized when security conditions allow it. The movements to the field-bases are ensured by United Nations Humanitarian Air Services- UNHAS. Each TGH base has a dedicated security plan, which all staff must be compliant with.
- Security Context in Sudan, especially in West Darfur, can lead to temporary tightened security procedures (movement restrictions, etc.). This can impact the schedule of UNHAS movement.
- Health risks are limited however there is prevalence of malaria or other diseases in Darfur. All expats residing in Darfur are provided a mosquito net for their bed. Quality medical services are available in Geneina; however where needs are higher there is quick medevac options to Khartoum.
- The expat will have regular (as agreed/needed) trips to Khartoum. Khartoum enjoys different places for extra-professional activities: markets, swimming pools, gardens, access to cultural sites out of Khartoum. The social life is rather rich. Sudan is a dry country, with alcohol remaining prohibited.
- There are also daily flights to regional and Europe destinations and expatriates go out of the country every 3 months for breaks.
Educational background and experiences
- Engineering degree or equivalent in the field related to Water, Sanitation and Hygiene (WaSH) and/or training/courses specific to WaSH in humanitarian contexts with a minimum of 3 years working experience
- Experience in managing a multi-sectoral project is a plus
- Experience in conflict area / post-emergency contexts desired
- Project Management
- Applied skills on WaSH projects management (public health, engineering)
- Good knowledge of the humanitarian environment (NGOs, UN, EU...) in particular the institutional functioning in case of crisis (PRS, clusters, specialized donors, effective functioning of coordination mechanisms...)
- Knowledge of drilling, well construction, spring development
- Knowledge of emergency sanitation (latrines, showers, waste pits)
- Knowledge in emergency water treatment: coagulation / flocculation, chlorination, etc.
- Experience and interest in hygiene promotion and community mobilization
- Ability to set up and deliver training to local teams
- Knowledge in NFI/education and Shelter is a plus
- Mastery of computer tools, at least Pack Office, Internet, Outlook. Mastery of specialized software for data collection / statistical analysis (e.g. Kobo / ODK.) and GIS (e.g. Google Earth, QGIS) will be a plus
- Competent in Microsoft Office, EPANET and AutoCAD of Infrastructures (ACAD, ArchiCAD etc.)
- Excellent professional approach and strong team building skills
- Fluent English mandatory (oral and written)
- Arabic speaking would be a strong asset
- Strong interpersonal and intercultural skills
- Autonomy and sense of team working
- Pro activity, delegation skill and flexibility