Location: Ukraine - Lviv
Duration: 6 months renewable, from december 2022
Conditions: Salaried contract, gross monthly salary €1 900 to €2 600, according to experience, monthly per diem €450, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission.
TGH has chosen a deliberately simple and transparent remuneration policy, accessible on our website www.trianglegh.org
The salary levels advertised in our job offers are set within the framework of the salary scale and are not open to negotiation.
More information on www.trianglegh.org, under "JOBS".
Presentation of TGH
"Actor in a sustainable and shared solidarity"
Founded in 1994, TGH is a French international solidarity organization based in Lyon. The association designs and implements emergency, rehabilitation and development programs in the following sectors: water, hygiene and sanitation, civil engineering, food security and rural development, socio-educational and psychosocial. TGH is currently operating in 11 countries in Africa, Asia, Europe and the Middle East.
On February 24, the Russian president announced a special military operation to demilitarize Ukraine. Minutes later, missiles/air raids hit all of Ukraine, including Kiev, shortly followed by a massive ground invasion from several directions, in a major escalation of the 2014 conflict and resulting in the siege of several major strategic Ukrainian cities such as Chernihiv, Kharkiv, Kherson, Kyiv, Mariupol, and Sumy. The Ukrainian president has since enacted martial law resulting in the general mobilization and management of the country by the military.
While the eastern part of the country was attacked from the beginning of the invasion with an assault on the main cities of the country, the Russian troops quickly attacked the capital, Kiev, causing the displacement of the diplomatic bodies of the United Nations and the majority of humanitarian actors to the west, particularly to Lviv, which has become a real humanitarian hub. The populations forced to flee for safety are seeking to reach the west of the country, which is, so far, still relatively unaffected by attacks. The Lviv region is home to a large number of displaced persons and is the main transit point for people seeking to reach Poland or other European border countries. On the 18th of April, OCHA revealed that over 4.9 million people have crossed international borders to seek refuge mainly in Poland.
According to IOM on the 21st of April, the total number of internally displaced since the beginning of the war is over 7.7 million, 17 per cent of the country’s population ; women represent at least 60 per cent of those displaced.
According to the humanitarian community, all the people living in Ukraine have been directly or indirectly affected by the conflict. Emergency humanitarian needs are varied and cut across all sectors.
The most pressing needs identified include:
- cash and access to financial support
- psychosocial support for a weakened mental health and limit the risk of irreversible
- medicines and medical supplies
Presentation of TGH mission
TGH is present in Ukraine since 2015. Established in Kramatorsk (East), TGH’s interventions were sargeting the most vulnerable populations along the contact line employing traditional and innovative modalities as follows:
- Provision of electronic vouchers (e-vouchers for food, hygiene or dual-purpose e-vouchers), an innovative modality with application of mobile phones and web-money-based interface
- Cash for Work (rehabilitation or social work)
- Documentation support (restoration or obtaining of official/legal documents)
- Provision of basic humanitarian assistance: food and hygiene kits, in Donestk, NGCA
In 2020, TGH has completed its intervention with an emergency Covid-19 response funded by UNICEF supporting healthcare, educational and social institutions and households of Donetsk and Luhansk oblasts (GCA) along the contact line with electronic vouchers for essential hygiene.
Following February 24th, TGH mobilized its teams on the ground and at headquarter to maintain its existing activities and develop an emergency response to meet the most immediate needs of the affected populations. To this end, TGH has quickly started various assistance program to cover the basic needs and respond to the psychological distress of the affected households and individuals. Up to this date, TGH is implementing 6 different projects, while others are under discussion. To implement these activities in the most affected areas of Ukraine, TGH has developed and reinforced the collaboration with local partners that are essential and take a crucial place in the global response.
Initially operational in Ukraine from Kramatorsk, the team has been relocated to Lviv where the main TGH office had been recently opened and from where the activities are remotely managed. Given the enormous needs all around Ukraine and the different grants awarded, TGH is planning to open in the coming weeks sub-office in the other main cities of Ukraine in order to be closer to the beneficiaries and ensure a proper implementation and follow up.
TGH is a member of the following Clusters and Working groups: Protection, Age and Disability Working Group (ADWG), Mental Health and Psychosocial Support Working Group (MHPSS WG), Food Security and Livelihoods Cluster (FSLC), Agriculture Working Group, Cash-based transfers Working Group (CBTWG) and WASH cluster.
The purpose of the Grants Manager position is to provide essential grant management support to the mission in order to ensure the quality of relationship with donors and the respect of reporting deadlines.
Under the supervision of the Deputy Country Director for programmes, the Grants manager contributes to achieving high quality programming by ensuring effective grants management including, compliance requirements, reporting, timely and quality proposal development, and internal and external communication.
She/he ensures TGH programme/support teams are fully informed of relevant donor compliance regulations and TGH procedures, manages donor and other external reporting, and coordinates grant revisions. She/he also supports donor communication by ensuring effective channels of internal and external communications relating to grants are established and respected. The Grants Manager supports development of proposals and opportunity identification, as required.
More precisely, her/his main activities are:
Coordination of ongoing projects narrative reports elaboration
- Work in accordance with the reporting schedule in close collaboration with the mission team and the Desk.
- Ensure the availability and consistency, from the program and MEAL team, of the necessary data and information allowing the elaboration of reports, in accordance with the original project proposal or previous reports.
- Ensure compliance of reports with donors guidelines (structure, content, lay-out), in coordination with the Country Director and D.CD for programmes.
- Compile and finalises the writing of narrative reports and their appendices (both in French and English) in coordination with Project teams and D.CD for programmes.
- Take part in field visits, upon D.CD and CD request.
- Review donor contracts, flag any points that might challenge TGH procedures, and support contract negotiations.
- Coordinate the finalisation of donor reports ensuring consistency between narrative, annexes & financial reports and that they meet quality standards.
- Ensure all documentation required to be kept by donors is available by maintaining high standard information management/filing systems.
Participation to internal and external coordination
- Ensure TGH' representation upon D.CD for programs request, at coordination and cluster meetings.
- Manage the external information flow between TGH and the different clusters upon D.CD for programs.
- Participate to the definition and implementation of country strategy.
- Build positive working relationships with other (I)NGOs) in the Country Office to coordinate and support development of high-quality proposals using relevant TGH Grant Management tools and guidance.
- Work closely with budget holders, programme teams, and finance as well as other stakeholders to compile accurate proposal budget and assess whether all necessary costs have been included.
Support fundraising at the mission level
- In coordination with the Country Director and the D.CD for programmes, ensure active monitoring of funding opportunities at country level.
- For each proposal, ensure that the team in charge of preparing the file has a good understanding of the donor's directives.
- Coordinate within the mission the formulation of project proposals and their drafting (in French and English), including logical framework and annexes, in good coordination with the Country Director, the operational team and the headquarters (desk and technical advisors).
Contribution to creating and updating communication tools
- Answer to headquarters requests regarding communication by contributing to newsletters, website update, and to the annual activity report.
- Regular transmission of photos and social network publications on TGH social networks, in coordination with the D.CD for programmes and Desk.
- Take part in meetings and communication events at national level.
- Master degree in fundraising, public relations, communications, development, humanitarian aid or international relations
- 3 years of experience in humanitarian and/or development fundraising from institutional donors (in a fundraising or related NGO role), and at least 1 year of experience from a grants management position in a humanitarian-recovery context
- Good knowledge of humanitarian donor guidelines and procedures
- Documented skills in formulation of project proposals and reports
- Flexible and team-oriented able to handle intense work pressure, tight deadlines and ad hoc demands
- Familiar with main donor agencies guidelines
- Attentive to deliver consistent high quality work on time
- Knowledge in Project's management
- Importance of being service-minded in the support to the field
- Strong reporting skills
- Proficiency in English, Ukrainian, Russian an asset
- Detail oriented and strong organizational skills
- Strong communication, coordination and interpersonal skills
- A good sense of organization, rigorous and precise
- Tactful, professional and transparent