Location: Ukraine - Lviv
Duration: 07 months subject to funding, from December 2022
Conditions: Salaried contract, gross monthly salary €2 300 to €2 800 according to experience, monthly per diem €600, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission. Non family duty station.
TGH has chosen a deliberately simple and transparent remuneration policy, accessible on our website www.trianglegh.org
The salary levels advertised in our job offers are set within the framework of the salary scale and are not open to negotiation.
More information on www.trianglegh.org, under "JOBS".
Presentation of TGH
"Actor in a sustainable and shared solidarity"
Founded in 1994, TGH is a French international solidarity organization based in Lyon. The association designs and implements emergency, rehabilitation and development programs in the following sectors: water, hygiene and sanitation, civil engineering, food security and rural development, socio-educational and psychosocial. TGH is currently operating in 11 countries in Africa, Asia, Europe and the Middle East.
On February 24, the Russian president announced a special military operation to demilitarize Ukraine. Minutes later, missiles/air raids hit all of Ukraine, including Kiev, shortly followed by a massive ground invasion from several directions, in a major escalation of the 2014 conflict and resulting in the siege of several major strategic Ukrainian cities such as Chernihiv, Kharkiv, Kherson, Kyiv, Mariupol, and Sumy. The Ukrainian president has since enacted martial law resulting in the general mobilization and management of the country by the military.
While the eastern part of the country was attacked from the beginning of the invasion with an assault on the main cities of the country, the Russian troops quickly attacked the capital, Kiev, causing the displacement of the diplomatic bodies of the United Nations and the majority of humanitarian actors to the west, particularly to Lviv, which has become a real humanitarian hub. The populations forced to flee for safety are seeking to reach the west of the country, which is, so far, still relatively unaffected by attacks. The Lviv region is home to a large number of displaced persons and is the main transit point for people seeking to reach Poland or other European border countries. On the 18th of April, OCHA revealed that over 4.9 million people have crossed international borders to seek refuge mainly in Poland.
According to IOM on the 21st of April, the total number of internally displaced since the beginning of the war is over 7.7 million, 17 per cent of the country’s population and women represent at least 60 per cent of those displaced.
According to the humanitarian community, all the people living in Ukraine have been directly or indirectly affected by the conflict. Emergency humanitarian needs are varied and cut across all sectors.
The most pressing needs identified include:
- cash and access to financial support
- psychosocial support for a weakened mental health and limit the risk of irreversible
- medicines and medical supplies
Presentation of the mission
TGH is present in Ukraine since 2015. Established in Kramatorsk (East), TGH’s interventions were targeting the most vulnerable populations along the contact line employing traditional and innovative modalities as follows:
- Provision of electronic vouchers (e-vouchers for food, hygiene or dual-purpose e-vouchers), an innovative modality with application of mobile phones and web-money-based interface
- Cash for Work (rehabilitation or social work)
- Documentation support (restoration or obtaining of official/legal documents)
- Provision of basic humanitarian assistance: food and hygiene kits, in Donestk, NGCA
In 2020, TGH has completed its intervention with an emergency Covid-19 response funded by UNICEF supporting healthcare, educational and social institutions and households of Donetsk and Luhansk oblasts (GCA) along the contact line with electronic vouchers for essential hygiene.
Following February 24th, TGH mobilized its teams on the ground and at headquarter to maintain its existing activities and develop an emergency response to meet the most immediate needs of the affected populations. To this end, TGH has quickly started various assistance program to cover the basic needs and respond to the psychological distress of the affected households and individuals. Up to this date, TGH is implementing 6 different projects, while others are under discussion. To implement these activities in the most affected areas of Ukraine, TGH has developed and reinforced the collaboration with local partners that are essential and take a crucial place in the global response.
Initially operational in Ukraine from Kramatorsk, the team has been relocated to Lviv where the main TGH office had been recently opened and from where the activities are remotely managed. Given the enormous needs all around Ukraine and the different grants awarded, TGH is planning to open in the coming weeks sub-office in the other main cities of Ukraine in order to be closer to the beneficiaries and ensure a proper implementation and follow up.
TGH is a member of the following Clusters and Working groups: Protection, Age and Disability Working Group (ADWG), Mental Health and Psychosocial Support Working Group (MHPSS WG), Food Security and Livelihoods Cluster (FSLC), Agriculture Working Group, Cash-based transfers Working Group (CBTWG) and WASH cluster.
General objectives of the mission
Under the direct supervision of the Deputy Country Director of Support, the main responsibilities of the Head of HR are to support the development of the mission and put in place the needed tools, procedures in the context of the growth in the HR national staff. The head of HR will be responsible for developing the human resources strategy and its development axes so that the HR department contributes significantly to the achievement of TGH’ objectives.
Detailed content of the mission:
Policies, Strategies & Leadership:
- Develop the HR strategies for TGH Ukraine mission
- Leading HR teams and provide an environment of motivation and team building to improve teamwork and spirit, in addition to providing guidance and orientation for HR teams of TGH Mission
- Design a detailed HR management policy of the mission that includes the Ukrainian well develop regulations in coordination with the accountancy department
- Designing, plan, and implement the HR systems, policies, procedures and best practices to strengthen country HR management (recruitment, inductions, management, training, promotion, evaluation, end of contract)
- Set up INPAT policies if needed
- Represent TGH and its mission at events, meetings, conferences, panels or discussions related to HR work
Recruitments and Policies implementation
- Confirm the needs identified in the new organizational chart and adapt the RACIs
- Design and review national staff job descriptions especially newcomers
- Coordinate the recruitment processes for new local positions (recruitment and contracting process according to national and TGH regulations)
- Review the national salary scale according to the country economic situation and labor market to keep TGH salary grid competitive
- Implement new HR management tools in line with the new structure of the team
- Support the Head of Safety and security in the update of the security tree and contact list of expatriates and national staff
- Addresses sensitive or important issues involving groups and/or individuals and take appropriate actions
Capacity Development & Performance Evaluation:
- Creating Capacity Development Strategy including developing tools, TORs and SOPs
- Creating Performance Evaluation SOP & Tools to help analyze the capacity building needs
- Develop a standardized induction program for expatriates and national staff
- Design a training plan for the mission according to strategic mission and staff needs
- Support all departments ensure appraisals are being conducted regularly and appropriately
Staff Care & Well-being:
- Develop a proper staff care system which ensure having an attractive working environment
- Develop staff care and wellbeing annual plans, and follow up implementation
Contracts & Records:
- Ensure staff contracts are kept up date in coordination with Finance Department & Accountancy
- Ensure all staff whose contracts are not going to be renewed are informed according to the required notice period before the end of their contracts
- Ensure all contract terminations are appropriately documented and all owed monies are paid to the departing staff member. Advise on contract policy as required
- Maintain leave plan for all local staff and update monthly
- Coordinate the arrival of the new expatriates: transport, Visa, welcome, accommodation, 1st per diem, induction
- Ensure that the expatriates have all the necessary documents for the request of Visa, and support them in requesting their temporary residence in Ukraine
- Follow up of the visa/temporary residence expiration dates and initiate the process of renewal on time (2 months in advance)
Security, working and living conditions
Despite the fluctuating security situation in Ukraine, the environment in Lviv is relatively calm and travel on foot or by taxi is permitted in the city centre. It is possible to go out in bars, restaurants... but there is a curfew in place from 11pm to 6am according to the martial law in force in the country. TGH team works in spacious and well-equipped offices in the city centre, close to the youth hostel where the expatriate and national teams are accommodated. Access to good internet connection in the offices and the youth hostel.
- Degree in HR or related studies
- Having a first experience as a Head of Human Resources in the humanitarian sector
- Minimum of 3-4 years’ experience as HR Manager in the humanitarian sector.
- Strong background in employment and selection, training, career development, compensation and benefits, employee relations and employment law
- Good knowledge of the the humanitarian sector is an asset
- Proficiency in English – Russian or Ukrainian is an asset
- Respect of ethics at work
- Teamwork skills
- Administrative rigor skills
- Good listening skills, critical analysis, prioritization and global vision to act and decide
- Ability to o anticipate and take initiative
- Ability to handle emergencies and stress