Offre :

Head of Finance

Information

Location

Ukraine – Kiev

Duration

12 months renewable (depending to funding), starting September 2024

Conditions

Salaried contract, gross monthly salary €2 369 to €2 884, according to experience, monthly per diem €600, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission. No family duty station.

TGH has chosen a deliberately simple and transparent remuneration policy, accessible on our website www.trianglegh.org.

The salary levels advertised in our job offers are set within the framework of the salary scale and are not open to negotiation.

More information on www.trianglegh.org, under « JOBS ».

TGH reserves the right to end the recruitment process as soon as a candidate is positioned.

Presentation of TGH

"Stakeholders in committed & sustainable international solidarity"

Founded in 1994, TGH is a French international solidarity organization based in Lyon. The association designs and implements emergency, rehabilitation and development programs in the following sectors: water, hygiene and sanitation, civil engineering, food security and rural development, socio-educational and psychosocial. TGH is currently operating in 13 countries in Africa, Asia, Europe and the Middle East.

Presentation of the mission

TGH is present in Ukraine since 2015. Established in Kramatorsk (East), TGH’s interventions were targeting the most vulnerable populations along the contact line employing traditional and innovative modalities as follows:

  • Provision of electronic vouchers (e-vouchers for food, hygiene or dual-purpose e-vouchers), an innovative modality with application of mobile phones and web-money-based interface
  • Cash for Work (rehabilitation or social work)
  • PSS
  • Documentation support (restoration or obtaining of official/legal documents)
  • Provision of basic humanitarian assistance: food and hygiene kits, in Donestk, NGCA

 

Following February 24th, TGH mobilized its teams on the ground and at headquarter to develop an emergency response to meet the most immediate needs of the affected populations. To this end, TGH has quickly started various assistance program to cover the basic needs and respond to the psychological distress of the affected households and individuals. To implement these activities in the most affected areas of Ukraine, TGH has developed and reinforced the collaboration with local partners that are essential and take a crucial place in the global response. Currently, TGH is implementing 2 different projects: 1 funded by BHA in consortium with 4 other French INGO, 1 funded by CDCS, while others are under discussion,. Annual budget about € 8 Million.

 

Initially operational in Ukraine from Kramatorsk, the team has been relocated to Lviv where the coordination TGH’s office is. In 2022, TGH opened 4 sub-offices, in Lviv, Vinnitsya, Cherkasy and Dnipro in order to be closer to the beneficiaries and ensure a proper implementation and follow up. Since August 2023 TGH has also a flat for visitors in Kiev.

 

TGH is a member of the following Clusters and Working groups: Protection, Age and Disability Working Group (ADWG), Mental Health and Psychosocial Support Working Group (MHPSS WG), Food Security and Livelihoods Cluster (FSLC), Agriculture Working Group, Cash-based transfers Working Group (CBTWG) and WASH cluster.

Job description

Under the supervision of the Deputy Country Director for support, the Head of Finance is responsible for the sound financial, accounting and budgetary management of the mission. He/she will be managing the national finance team.

 

For this purpose, main activities are:

Financial, budgetary and accounting management

  • Responsible of all aspects relating to finance, including budgetary and accounting elements, as well as the mission cash flow in link with the D.CD for support.
  • Lead the preparation of budgets and financial reports and provides support during external audits. Keep the HQ management informed on all important issues on a timely basis.
  • Supervise and guarantee the accuracy of the monthly financial accounts closure process and ensure timely, complete, and accurate submission to TGH HQ. 
  • Manage all mission budgets, proposal, financial reports, monthly accountancy closure, cash flow forecast.
  • Manage the cash flow between bases and coordination office in Lviv and prepare cash requests to HQ.
  • Ensure TGH’s financial procedures are in place and followed.
  • Provide specific training sessions to the Administration team on, finance procedures.
  • Provide briefing to new expatriates and national staff on financial tools and TGH procedures.
  • Ensure a clear archiving of all accountancy and administrative documents.
  • Supervise partner financial management.
  • Perform the role of technical advisor at country level and take final decision in concertation with the D.CD for support and Country Director.

Logistics

In collaboration with the Head of logistics:

  • Ensure the respect of internal and donors’ purchase procedures.
  • Ensure a check on the documentation of purchase procedures.
  • Contribute to procurements if required.

Donor Reports

  • Closely monitor grants to ensure that no grants are overspent or under spent.
  • Preparation of donor reports by the due dates.
  • Analysis of actual to budget results to identify problems in accounting or compliance.
  • Review of the results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
  • Prepare and conduct financial audits, when required.
  • As and when needed, contribute to writing financial reports and compiling data for financial reports.

Staff management

  • Manage and supervise the team under his/her supervision.
  • Conduct the Appraisal Interview of the team under his/her direct supervision.
  • Organize with the HR department and participate in the recruitments of the finance team.
  • Identify capacity building needs for the team and partners and provide direct support through training sessions.
  • Ensure good internal coordination and communication, including at least weekly meetings with the team.
  • Make field / base visits as often as needed.

Coordination

  • Centralize and diffuse information within the mission and to headquarters for all financial aspects of the mission, and consolidate the internal and external reporting for these domains.
  • Coordinating the activities of Finance and Administration in the field to ensure quality financial records coming from the field. This includes capacity building of field staff based on needs identified by Field Managers in the field and development of financial system specific to a particular sub-office.
  • Work with operations and program staff to prepare grant budgets to support new proposals and work closely to the operation team to ensure budgets monthly follow up.
  • Provide some additional support to the admin/finance/HR team when the D-CD for support is absent.
  • Attend internal coordination meetings.
  • Attend external inter-NGO administration coordination meetings when needed.
  • Attend bi-lateral meeting with donors, partners, and authorities when needed

Security, working and living conditions

Despite the fluctuating security situation in Ukraine, the environment in Lviv is relatively calm and travel on foot or by taxi is permitted in the city center and it is possible to go out in bars, restaurants. There is country wide government imposed curfew in place from 24:00 to 05:00 according to the martial law in force in the country. TGH team works in spacious and well-equipped offices in the city center. Access to good internet connection in the offices and accommodations.

Profile

Education and experience

  • Master’s degree or equivalent in financial / accounting management;
  • Strengthened by minimum 3 years of experience in financial / accounting management in humanitarian sector;
  • Mastering financial management and team management;
  • Sound knowledge of institutional donor procedures;
  • Advanced Excel skills and SAGA accounting software;
  • Professional fluency in spoken and written English, Ukrainian, Russian an asset;
  • Good analytical capability, a sense of responsibility, organizational skills, reactivity, and an ability to adapt;
  • Strong training/coaching skills;
  • Ability to work independently and effectively;
  • Ability to deal with complex compliance agenda;
  • Ability to maintain confidentiality;
  • Interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness.

Apply for : Head of Finance

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    A zero tolerance

    A zero tolerance policy toward sexual exploitation, abuse and harassment

    TGH applies a "zero tolerance" policy with regard to all misconduct by its collaborators: TGH staff, local or international partners and service providers.TGH strongly condemns all corporal punishment or physical violence, threats of physical violence, sexual abuse or exploitation, harassment and verbal abuse as well as all other forms of intimidation.

    Personal data

    Triangle Génération Humanitaire respects and protects your privacy and personal data. In this respect, TGH informs you that only the personal data necessary for our operation and the follow-up of your job application are processed.Please note that your personal data is kept confidential for a limited period of time, in accordance with applicable laws and regulations. Your personal data are for our exclusive use and are not transferred to third parties. You can find all our commitments on our Data Protection Policy page (click to read the full text) and contact us at dataprotection@trianglegh.org to exercise your rights or for any question regarding your personal data.You also have the right to request at any time access to your personal data, their correction or deletion or the limitation of their processing. You also have the right to object to their processing or to request the portability of your data.

    The processing of personal data related to your application is based on your consent and you have the possibility to withdraw this consent at any time.You also have the possibility to ask the CNIL or to submit any question concerning your data to the following address (https://www.cnil.fr/) In accordance with humanitarian principles, TGH implements a series of measures to prevent potential risky behaviour on the part of its employees. As part of the recruitment process, candidates are informed that checks may be carried out, either with former employers or through sanctions lists published by the United Nations in particular.

    By ticking the box "I agree", you consent to the processing of your personal data and certify the accuracy of the information transmitted. You also agree to any checks against these lists, and confirm that you have read, understood and accepted our data protection policy.

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      Documents à joindre à votre candidature*

      Merci d'utiliser uniquement le format PDF

      Une tolérance zéro

      Une politique de tolérance zéro envers l'exploitation, les abus et le harcèlement sexuels

      TGH applique une politique de "tolérance zéro" en ce qui concerne toute mauvaise conduite de ses collaborateurs : personnel de TGH, partenaires locaux ou internationaux et prestataires de services. TGH condamne fermement toute punition corporelle ou violence physique, menaces de violence physique, abus sexuels ou exploitation, harcèlement et abus verbal ainsi que toutes autres formes d'intimidation.

      Données personnelles

      Triangle Génération Humanitaire respecte et protège votre vie privée et vos données personnelles. À cet égard, TGH vous informe que seules les données personnelles nécessaires à notre fonctionnement et au suivi de votre candidature sont traitées. Veuillez noter que vos données personnelles sont conservées de manière confidentielle pour une période limitée, conformément aux lois et règlements en vigueur. Vos données personnelles sont à notre usage exclusif et ne sont pas transférées à des tiers. Vous pouvez consulter tous nos engagements sur notre page de Politique de Protection des Données (cliquez pour lire le texte complet) et nous contacter à dataprotection@trianglegh.org pour exercer vos droits ou pour toute question concernant vos données personnelles. Vous avez également le droit de demander à tout moment l'accès à vos données personnelles, leur correction ou suppression, ou la limitation de leur traitement. Vous avez également le droit de vous opposer à leur traitement ou de demander la portabilité de vos données.

      Le traitement des données personnelles liées à votre candidature est basé sur votre consentement et vous avez la possibilité de retirer ce consentement à tout moment. Vous avez également la possibilité de contacter la CNIL ou de poser toute question concernant vos données à l'adresse suivante (https://www.cnil.fr/). Conformément aux principes humanitaires, TGH met en œuvre une série de mesures pour prévenir tout comportement à risque potentiel de la part de ses employés. Dans le cadre du processus de recrutement, les candidats sont informés que des vérifications peuvent être effectuées, soit auprès des anciens employeurs, soit par le biais des listes de sanctions publiées notamment par les Nations Unies.

      En cochant la case "Je consens", vous consentez au traitement de vos données personnelles et certifiez l'exactitude des informations transmises. Vous acceptez également les vérifications par rapport à ces listes, et confirmez avoir lu, compris et accepté notre politique de protection des données.